Learning Support notes record a student's learning support needs and the interventions in place — up to three areas of need with severities, a priority, and a history of participation in support programmes with providers, statuses and outcomes. The extended learning support fields are added to the standard Learning Support note category on student note screens, including the Pastoral student notes page. Extended learning support tracking must be enabled for your school — contact support if you cannot see these fields.
Learning Support notes record a student's learning support needs and the interventions in place — up to three areas of need with severities, a priority, and a history of participation in support programmes with providers, statuses and outcomes. The extended learning support fields are added to the standard Learning Support note category on student note screens, including the Pastoral student notes page. Extended learning support tracking must be enabled for your school — contact support if you cannot see these fields.
Recording a learning support note
- Add a note for the student as usual and choose the Learning Support category.
- Complete the extended fields:
| Field | Details |
|---|---|
| Primary Area of Need and Severity of Need | Choose the area first — the severity dropdown is enabled once an area is selected |
| Second Area of Need and severity | Optional |
| Third Area of Need and severity | Optional |
| Priority | The note's priority |
| Has Diagnosis | Tick if the student has a formal diagnosis |
| Confidential | Tick to mark the record confidential |
| Start Date / End Date | The period the support need applies |
- Save the note.
Screenshot: Learning Support note with area of need, severity and priority fields
Available values
- Severity of Need: High, Moderate or Low.
- Areas of Need cover a wide standard list, including Academic, Anxiety, ASD, Attendance, Behaviour, Communication, Developmental delay, Dyscalculia, Dysgraphia, Dyslexia, Dyspraxia, Engagement, ESOL, Fine motor skills, Hearing, Intellectual disability, Literacy, Maths, Numeracy, Oral language, ORS, Reading, Social relationships, Speech, Spelling, Vision, Wellbeing, Writing and others.
Recording participations
Each learning support note can hold a list of participation records — the specific supports, programmes or funding the student takes part in.
- On the Pastoral student notes page, expand the learning support note in the grid and click the Add Participation button on its participation list.
- Complete the participation details:
| Field | Options |
|---|---|
| Start Date / End Date | The participation period |
| Support Type | Fund, Programme, Service, Approach, Support Group or Other |
| Provider | Includes Ministry of Education (MoE), Ministry of Health (MoH), Oranga Tamariki (OT), District Health Board (DHB), Educators, Free service, Parents, Accident Compensation Corporation (ACC), ASPIRE, Whole School/Institution, Family/Whānau/Educators/Health Professionals and others |
| Funding Approved | The date funding was approved |
| Status | Waiting, Active, Completed, Declined, On-hold or Did not complete |
| Date Completed | Set automatically when the status is changed to Completed |
| Outcome | Further intervention required, or Outcome achieved |
- Save. Participations appear in a list under the note with Support Type, Provider, Participation Status and Intervention Outcome columns, each with Edit and Delete options.
Screenshot: Participation list under a learning support note with the add participation dialog
Viewing learning support information
- In the notes grid, learning support notes show a combined Area and Severity of Need column (up to three "Area – Severity" lines) and a Priority column.
- Expanding a note shows its areas of need summary and its participation records.
- If extended learning support tracking is not enabled for your school, Learning Support notes behave like ordinary notes and the extended fields and participation lists are not shown.