Student ID Cards give each student a digital ID card in the edge mobile app, showing their photo, key details and scannable barcodes or QR codes, all styled with your school's colours and logo. The card itself appears in the mobile app — the staff portal is where you design and enable it, on the Edit School Settings page. Student ID Cards must be enabled for your school — contact support if you cannot see the settings. The feature is not available for ECE services.
Student ID Cards give each student a digital ID card in the edge mobile app, showing their photo, key details and scannable barcodes or QR codes, all styled with your school's colours and logo. The card itself appears in the mobile app — the staff portal is where you design and enable it, on the Edit School Settings page. Student ID Cards must be enabled for your school — contact support if you cannot see the settings. The feature is not available for ECE services.
Where to set it up
- Open Edit School Settings in the staff portal.
- Scroll to the section headed Student ID card in mobile app.
- A live preview card is shown alongside the settings, so you can see the effect of each change as you design the card.
Screenshot: Student ID card in mobile app section of Edit School Settings with the live preview card
Enabling the card and using test mode
- Tick Enable Student ID Card to turn the feature on for your school.
- Keep Student ID Card Test Mode ticked until you are ready to go live. In test mode the card does not appear for students; instead, school staff can type idtest into People Search in the mobile app and select a special test student to preview the ID card design with dummy data.
- When you are happy with the design, untick Student ID Card Test Mode to make the card appear for students in the mobile app.
Designing the card
The card has three areas — a heading, a details area, and a barcode footer — and each can be styled separately.
Heading and colours
- Heading background colour and Heading text colour set the top band of the card.
- Details area background colour, Detail headings text colour and Details text colour style the middle of the card.
- Barcode area background colour and Barcode text colour style the footer.
Student photo
- Rounded edges displays the student photo with a rounded frame.
- Keep aspect ratio prevents the photo being stretched to fit.
School logo and details fields
Tick Show School Logo to include your school logo on the card. Then choose which student details appear, from:
| Field | Notes |
|---|---|
| Date of Birth | |
| Year Level | |
| Boarder | Shows whether the student is a boarder |
| H group | Labelled with your school's own terminology (for example Form) |
| V group | Labelled with your school's own terminology (for example Class) |
| House | Labelled with your school's own terminology |
| Custom Category Field | Pick a category from the dropdown to show its value on the card |
The student's name and your school name always appear on the card.
Barcodes and QR codes
You can add up to three barcodes (Barcode 1, 2 and 3) to the footer of the card. For each barcode choose:
- The content — options include a URL, a URL combined with the student's edge Student ID or Student Number, the edge Student ID or Student Number on its own, or a custom category value. Choose "no barcode" to leave a slot empty.
- The format — for example CODE 39 or QR code. QR codes are recommended.
Screenshot: Barcodes / QR Codes settings with the three barcode slots
Saving and refresh behaviour
Changes are saved with the rest of your school settings. The mobile app refreshes each student's card periodically (roughly every few days), so design changes may take a little while to appear on cards that have already been loaded.
Notes
- The card is delivered only through the edge mobile app; there is no printable version generated from this screen.
- Barcodes that include the student's ID or number are generated per student automatically — no per-student setup is required.