Make and edit resource bookings as an Admin (Timetable/Resources tab) or as a Teacher (embedded in the Timetable function).
Make and edit bookings as Admin or as a Teacher
In the Admin mode, the page is under the Timetable/Resorces tab. In the Teacher mode, the page is embedded in the Timetable function. All submitted resource bookings will be set to accept by default, which can be changed by the resource manager or cancelled by the user himself.
You can check your Upcoming Bookings by default, and update the booking date period or cancel your booking after clicking the ‘Edit’ button.
You can search resources by inputting the ideal booking date range/resource name and selecting tags.
After the search results return, you can make a single booking for a resource by clicking the 'Book' button. If the current user is not a Resource Manager, just simply select a date range, and then submit it. If the current user is a Resource Manager, you can create a booking for other users, select a staff from the user dropdown list (If you select the External User, then you’ll need to input the user name). After you submit it, if the resource is available during the period you selected, the booking will be successful. Otherwise, a message will be returned to inform you.
You can view/add notes to a certain resource by clicking the ‘Notes’ button, new notes will be set visible by default, and you can also change the visibility of the notes you previously submitted. When a staff user adds a new note for a resource, the resource manager will receive a notification email from the system, informing them that a new note has been submitted regarding a specific resource.
You can open the calculator view by checking the ‘View Availability’ row (Only one resource can be checked), this will show the staff calculator filled with course and resource booking info. You can double-click the course event to make single or multi-resource bookings. The default date range will be set as the course date range, you can modify it if you want. Search available resources by selecting tags (This will only return the available resources during the applied date range) > add resource to the resources list > submit booking. You can add multiple resources to this list, this will make this booking to be a multi-resource booking. Similar to single resource booking, the Resource Manager can create bookings for other users.
The resource booking info will shown as a red background in the calculator while the course info will be green background.