Attendance Audit Log

The Attendance > Audit Log menu gives you four tools for auditing attendance data: a log of attendance actions, a report of every change made to individual attendance marks, an audit list filtered by attendance code, and a printable term attendance register. All four pages require the Manage Attendance permission.

The Attendance > Audit Log menu gives you four tools for auditing attendance data: a log of attendance actions, a report of every change made to individual attendance marks, an audit list filtered by attendance code, and a printable term attendance register. All four pages require the Manage Attendance permission.

Attendance Log

Attendance > Audit Log > Attendance Log shows the system event log entries recorded for attendance actions. Events logged include:

• Class Attendance Marked for [class name] — recorded when a class roll is fully marked.
• N Attendance records removed — recorded when attendance records are deleted, including records removed after a student's leaving date.

To use it:

1. Set the Start Date and End Date (they default to the last seven days).
2. Optionally choose a User to see only that staff member's actions, or type text into the Search for box to match against the event details.
3. Click Show Details. Each result shows the date and time, the user (name and logon), and the event details.

Use this page for high-level questions such as "which rolls were completed on Tuesday?" or "who removed attendance records last week?".

Screenshot: Attendance Log with date, user and search filters

Change of Attendance Log

Attendance > Audit Log > Change of Attendance Log is the detailed "who changed this mark?" report. It lists every change made to a student's attendance record, showing:

To use it:

1. Enter the Original Entry Start Date and End Date — this filters on the attendance dates that were changed.
2. Optionally filter by User, Student or Year Level, and pick a page size (15, 30 or 50).
3. Click Search and page through the results.

There is no file export, but the page prints cleanly — the search controls are hidden automatically when you print from the browser.

Screenshot: Change of Attendance Log results showing Code Prior and Code Post columns

Attendance Audit List

Attendance > Audit Log > Attendance Audit List lists individual attendance entries for one or more selected attendance codes, which makes it ideal for auditing specific codes (for example, reviewing every Truant or Justified entry over a period).

1. Set the Start Date and End Date (default: the last seven days).
2. Select one or more Attendance Codes — at least one is required.
3. Optionally narrow to a Class or a single Student, set the Number of Entries to return (10–200, default 50), and choose the ordering (Student, Date & Period, or Entry time).
4. Run the search. Each row shows the attendance date, the entry date, the student's ID and name, the period, the Code, the Previous Code, and the user who entered it.
5. Click the expander on a row to see the student's details inline (legal and preferred names, year level, date of birth, student type, enrolment dates and previous school).

If the results reach the requested number of entries, a warning tells you the list was capped — narrow the filters or increase the entry count. A Print button prints the list.

Screenshot: Attendance Audit List with expanded student detail row

Audit Term Attendance Register

Attendance > Audit Log > Audit Term Attendance Register produces a printable PDF register of half-day attendance for a whole term — the classic paper-style register used for attendance auditing and record keeping.

1. Select the Term (current and previous year terms are available).
2. Optionally select one or more Classes — leaving the selection empty includes all classes.
3. Click Generate. The register is produced in the background; the page tells you a report is being generated and you are notified by email when it is ready.
4. When complete, a download link appears on the page.

The PDF is landscape, with one grid per class showing the school, term and class teachers. Each student row lists the student number, legal and preferred names, student type, FTE, STP attendance and funding year level, followed by one column per week of the term. Each week cell shows the Monday–Friday half-day codes, and a final column totals the half-days present. Special cell codes are used for closed or teacher-only days (C), holidays (-), days the student was not enrolled (N), and enrolled-but-unmarked days (0).

Screenshot: Audit Term Attendance Register PDF showing weekly half-day grid per class

Which tool should I use?